Frequently Asked Questions

This list of commonly asked questions should give you more information about participating in EDMT's productions. Please read it thoroughly before registering for a show. If you have any questions that are not answered here, please ask us by e-mail.

When are rehearsals and how often are they scheduled?

The Parent Meeting, scheduled after the cast list is posted is treated as a mandatory rehearsal. The performer will incur one full absence if this meeting is missed.

Show rehearsals and other show related events for each EDMT production are scheduled in advance. Times are listed on the Show Calendar page and accessed by clicking the show title. Usually, rehearsals are scheduled Monday, Tuesday and Thursday (with the addition of Wednesday for summer shows) with some Saturday rehearsals closer to the show opening. Not all cast members rehearse every day. Monday rehearsals are usually for the lead characters only. Tuesday and Thursday rehearsals are for the full cast. Depending on progress of performers, however, special calls may be scheduled as needed.

Weekday rehearsals are usually from 3:30 pm to 6 pm Saturday rehearsals are usually from 9 am to 3 pm.

During production weeks (the last two weeks of rehearsal), all rehearsals are MANDATORY for the entire cast. Mandatory rehearsals may run later in the evening. If you miss any rehearsals during production weeks, you risk being removed from the show.

Where are rehearsals?

Rehearsals primarily take place at EDMT, 5011 Golden Foothill Pkwy, Unit #4, in the El Dorado Hills Business Park off of Latrobe Rd. During summer productions, however, we must utilize other locations for some rehearsals, usually at a nearby school or church. Specific rehearsal locations are listed on the calendar and are provided in the weekly news bulletins.

Where are the performances?

Venues will be announced prior to each show. Beginning with Anything Goes, Spring 2011, we began performing at Harris Center at Folsom Lake College.

What if I have a schedule conflict?

All known schedule conflicts must be noted on your audition form. You are allowed up to 3 absences. An Appeal for Reinstatement form must be signed in order to continue rehearsing if more than 3 regular rehearsals are missed. Absences will NOT be allowed during production weeks or during the performances, period, or you may not be able to do another EDMT production. (Extenuating circumstances such as a death in the family will not have consequences.)

Who do I go to when I have a question?

Please go to the Parent Volunteer Coordinator. Please avoid disrupting rehearsals by going directly to the Director, or artistic staff. You will meet the Parent Volunteer Coordinator(s) at the Mandatory Parent Meeting. A Contact List is also distributed at the Parent Meeting.

What is sidelining?

Sidelining is a disciplinary action in which a cast member is temporarily removed from rehearsal activities for inappropriate behavior. The authority administering the sideline determines its duration. Once the sideline duration has been completed, the cast member may return to rehearsal.

Sidelining results in either a warning or a Yellow Card being issued. In the case of a Yellow Card, there is a discussion with the director, the performer, and their parent to remedy the problem. A second occurrence results in an Orange Card being issued. A third occurrence results in a Red Card and the performer being removed from the show. A flagrant issue can result in an immediate Red Card being issued.

EDMT staff may administer sidelining. This includes but is not limited to: Director, Choreographer, Choreographer's Assistant, Vocal Director, and Stage Manager.

What does it cost to participate in an EDMT production?

The tuition fee, or your cost to participate in a show, is typically $445. (Training Shows are lower. Please see the specific audition information for those shows.) In addition there is a parent participation deposit fee of $75 (*see below) per family.

Some additional costs you can anticipate include: make-up (usually about $20), wigs if needed, any specific performance shoes if needed. Optional items include; show sweatshirts/t-shirts or other collectibles, personal messages or advertisement in the playbill, photographs, and tickets to the shows.

Cast members do not receive complimentary tickets. Individual ticket prices range from $15 - $29. Each cast member receives $5 cast discounts that can be used on purchase of show tickets for a limited time, usually in the first two weeks following the parent meeting at the start of rehearsals.

*A parent participation deposit of $75 is required at auditions/registration. This deposit is returned at the end of the production if the 20 hour minimum participation is met (please read the information about volunteering below).

If I have more than one siblings in a production, is there a price break?

Yes, for one additional sibling in the same show, the tuition is $350 (after the initial $420). Two or more additional siblings in the same show are $300 each.

Are there scholarships available?

Yes. The EDMT Board of Directors awards up to three (3) full scholarships for a show with a cast size of 50, or up to six (6) full scholarships for a show with a cast size of 100, to individuals deemed most appropriate from the pool of applicants.

Each scholarship is equivalent to one tuition charge. In addition, EDMT will waive the $75 parent participation deposit, but not the parent participation. High school students may opt to complete the parent volunteer hours on their own. Award decisions will be made by the board of directors based on desire to attend, potential benefit to applicant, and financial need. Scholarship recipients must be in good standing with the company and commit to remain in the show regardless of whether or not a lead role is obtained.

The deadline for applications is typically a week prior to the beginning of online registration for that show.

To apply for a scholarship, please submit in writing via e-mail a letter which begins: "Please consider me for an EDMT scholarship because...." Include reasons that would motivate the board of directors to offer you a scholarship. Include your name, address and a telephone number at which you can be reached.

Please e-mail your letter to rickwilson@edmt.info.

What is the refund policy?

NO refunds of tuition will be made once the cast list is posted on the EDMT website except in extenuating circumstances such as death in the family, or a medical injury, serious illness or surgery not known about prior to auditions.

Registered cast members will receive a full refund of tuition, minus a $75.00 processing fee if they remove themselves from the cast before or on the day of auditions. The parent participation deposit will be refunded in full.  Registered cast members will receive one-half refund of tuition, minus a $75.00 processing fee, plus their parent volunteer deposit, if they remove themselves after audition day but before the cast list is posted. NO refunds of tuition or parent volunteer deposits will be given to cast members removed from the cast by EDMT staff for behavioral reasons.

Note: Auditionees and their parents are aware that rehearsals are strenuous and require the cast member to have the ability to focus for 45-60 minutes at a time.

What is my volunteer time commitment as a parent?

Without a certain number of volunteer hours from every cast member family, the show cannot go forward. By having a performer in an EDMT production, as a parent or guardian, you agree to contribute at least 20 hours of your time. Depending on how involved you wish to be, your total volunteer hours will average from one (1) to ten (10) hours per week during the next six (6) to eight (8) weeks. More details are discussed during the Mandatory Parent Meeting.

If you choose not to participate as a parent, you will forfeit your $75 parent participation deposit. If you decide you do not want to volunteer you may fill out a Forfeit Form (on the EDMT cast page) and turn it in. If you do not sign up after 3 weeks into rehearsal the show staff will automatically assign you to unfilled positions and notify you. It is then your responsibility to fulfill that role or find an appropriate substitute.

Is the volunteer time commitment for each child I have participating?

No, parent participation is a per family, per production commitment and does not increase with additional children you have in the show.

How am I kept informed during the production?

E-mail is the primary source of communication between EDMT staff and our performers and families. The newsletter is sent out once a week and contains all of the updates relevant to your performer including costume requirements, rehearsal changes, performance information and more.

In addition, there are other e-mails with often vital information. We strongly urge you to take the time to read each e-mail completely! While everyone is very busy, in the end reading the e-mails completely and being informed saves much more time and avoids potentially embarrassing errors by your performer. If you would like to add recipients to our e-mail list (for example both parents, or both parents and your cast member), please just let us know.

Other information is available on the EDMT cast page.

What else should I know?

Being a part of this show will require all the members of your family to make this production a priority within their schedules. It will require teamwork, support, and flexibility from everyone. It will also require you to smile and laugh a lot, have fun, meet new people, watch your child grow as a performer, and enjoy the time spent with the entire El Dorado Musical Theatre family.

We are glad you are here.

Welcome.

If you have any questions that have not been answered here, please ask us by e-mail or call (916) 941-SING (7464).

   

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